MyExpenses
MyExpenses
Fully Flexible Employee Expense Management
Make staff expenses a breeze with MyExpenses
With simplicity and availability, any time, anywhere, MyExpenses works for every sector, every size.
No cost, no card or payment details, and no commitment required.
FREE for 2 months.
Available 24x7 from our secure data centres, our mobile apps make claims a breeze.
Providing the depth of functionality to ensure that MyExpenses covers every need.
Synchronised with your finance system.
From the very start, we ensure your project is a success. Backed up with award winning training and support.
Benefit from a truly mobile workforce
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Snap & Store Receipts
Using our Mobile Apps you can photograph your receipts and have them safely stored for you. -
Auto Read using OCR Technology
Automatically read the important information - none of that tedious typing. -
Capture your location
With GPS built in to make recording your journeys easy and accurate, you can create and submit your expense claims anytime, anywhere. -
Mobile Approvals
If you are a manager, approvals are just as easy.
Simple receipt storage
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Snap receipts
No more, bulging wallets / purses, or lost / torn receipts. Photograph receipts as soon as you get them and throw them away. -
Email in your receipts
Have an e-receipt? Simply email it in to your own Receipt Store. -
Store your files & receipts
Store receipt images ready to add to claim lines or reconcile business card statements. -
Automatic Sync
Synchronise saved claims and receipts across all devices.
Accurate mileage
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GPS Locator
With GPS built in to make recording your journeys easy and accurate, you can create and submit your expense claims anytime, anywhere. -
Postcode to Postcode
Enter the postcodes of each stop on a journey on the MyExpenses App or Desktop. -
Correct Mileage Rates
Quarterly HMRC rate updates mean correct mileage reclaim value on every journey.
Auto-capture the important information
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Auto-read with OCR
With our Optical Character Recognition technology, your receipts are scanned for important dates, values and VAT, so you don't have to. -
Easy to use
Just photograph the receipt with the App, and press the OCR button. -
AI technology
As OCR technology improves, so are we. We will include the company name and category options soon.
“We found MyExpenses to be a far superior system than anything else we looked at, easy to use and cost effective.”
Let MyExpenses do the hard work for you
GPS Mileage
Accurate mileage claims using GPS, or if you prefer, postcode journey entry.
Auto-Read Receipts
Automatically reading the receipt you have snapped, including the date and important values.
Quick Claim Entry
If everything looks okay, submit the claim.
No cost, no card or payment details, and no commitment required.
Credit card matching
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Create Claims From a Statement
Simply add your uploaded receipts to each statement line and save. No bulky receipts and no notes to remember what you spend 4 weeks ago. -
Match to a Statement
If you prefer, create claim lines for your card account items as you go, matching them off against the statement when it is available. -
At a Glance Balances
On-screen accounts keep track of the values reconciled so everything purchased is accounted for.
Managing advances & petty cash
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Cash Advances - Any Currency
Manage and account for cash given for business trips in MyExpenses, by creating claim lines against your foreign currency advance account. -
Advance Management
Request an advance, with full workflow authorisation. Account for and return any cash at the end of the trip. -
Petty Cash
Manage departmental or company petty cash, for those incidental expenses that can occur.
Email Notifications
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Instant Claim Notifications
Instant email notifications for claims awaiting approval. -
Automatic Organisation
Keep on top of claim authorisation by approving claims as soon as you are notified. -
Easy Access
No need to login and check, just follow the link in the email.
Faster approval decisions
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Built-In Policy Adherence
With policy adherence built into the claim process, managers can approve claims with confidence. -
Easily Approve Lines
As all staff expense claim information is shown on a single, digestible line, managers can approve with one click. -
Instinctive Layout
Large receipt image, pdf's converted to images for quick approval view.
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Save Time When Approving Claims
With receipt images, claim information and policy warnings all available in one place approval decisions are quick to make. -
One-Click Approval
All claim information in one place means quick one click approval. -
Workflow Procedures
Denied lines can either be returned to the claimant for correction or to another manager for additional approval.
Synchronise with your finance or payroll system
Transfer your expenses information and coding to any finance, payroll, ERP system or bank, depending on your process.
Save time, remove errors and cut out manual input with easy transfer of information.
Integration with any finance, payroll or ERP system.
Need information coming into MyExpenses too? No problem.
We can manage credit card, fuel card or pre paid card statements. We can also integrate with your payroll or HR system to keep employee details up to date and set up new starters.
Trusted by our customers for over 20 years
Point Progress works for all companies, from the small to the very large.
“MyExpenses provides a clear record for users and managers of where money has been spent, which helps with reconciliation and budget management.”
Flexible reporting
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Customisable Reports
Beautiful reports from a single click, providing you with the information you need. Fast, flexible reporting that can be defined for you. -
Budgeting Tool
Measure expenses against department or project budgets. Prevent overspend and keep control. -
Report Manager
Our unique Excel add-in for all you pivot table fans. Plus you can update core data from here too. -
DataXtract
Providing the tools for a full download of claims and receipts; handy for audit time, without needing to provide full access.
Would You Like To See More?
Want to see a demo, ask questions and be shown MyExpenses’ full flexibility?
OR
Simply start now with your FREE 2 months’ access.