MyExpenses

Save time and regain control using our advanced end-to-end staff expenses solution.

Core Features

Carefully designed to transform your expense management.

Accurate Mileage

Ensure mileage claims are accurate and within company policy using GPS or postcode journey entry.

Card Statements

Reconcile and match receipts against imported statements, providing up-to-date and accurate visibility of spend.

Digital Receipts

No more lost or torn receipts, as they are captured on the move.

Maximise your VAT reclaim and prevent wasted time chasing claimants.

Advances & Petty Cash

Account fully for advances in any currency, tracking receipted claims and unused balances.

Speedy Approvals

Defining the flow of approvals can be as simple or complex as you need, creating and customising rules at any time. With a single click, managers can approve claims with confidence.

Finance Integration

Save time and remove errors with easy transfer of claim and payment information to your finance systems.

We support all major finance, ERP, SEPA and BACS formats.

“We found MEO-Business to be a far superior system than anything else we looked at, easy to use and cost effective.”

Capture business travel expenses on the go

Mobile Apps

Snap & Attach

Photograph receipts with ease. Create complete claims on the go.

OCR

Using the latest OCR (optical character recognition), together with our intelligent processing, the details of a receipt are automatically read to make the claim easy to create.

GPS Mileage

Prevent inflated claims with accurate mileage using point-to-point GPS journey tracking.

"MEO-Business provides a clear record for users and managers of where money has been spent, which helps with reconciliation and budget management."

Compliance & Reporting

Providing control and visibility of your business.

Enforce Company Policy

With validation on categories, claims and claimants, keep expenses within defined limits.

Use of out-of-policy warnings and duplicate alerts to prevent suspicious claims, provides confidence that all aspects of your policy are followed.

HMRC Compliance

Full HMRC compliance with quarterly fuel rates and P11d reporting, you can be assured that complex regulations are adhered to automatically.

Maximise VAT Reclaim

Automatic calculation of VAT or sales tax by expense type ensures reclaim for expenditure, such as entertainment or mileage, is maximised.

Duty of Care

Manage the collection and verification of vehicle and driver details, alerting when documents are due to expire, preventing further mileage claims.

Automatically validate vehicle documentation, including tax and MOT, against the DVLA.

Flexible Reporting

Providing full analysis of your expenses and spend, extensive reporting is available for all stages.

Create, customise and save your favourite reports.

MEO Report Manager

Our unique Excel add-in, enabling direct access to your MEO information directly from Excel.

Report directly into your workbooks and update your setup with our download/upload facility.

"MEO-Business has solved our problems. We are very impressed with the software and would recommend to other companies who need better control of their expenses."

Safe & Secure

Confidence from our business class services.

UK Data Centre

With 100% office hours up-time, all services and information are securely provided from two co-located sites in the UK.

GDPR Compliance

Tools to help prepare and comply with GDPR responsibilities, including Policy Builder, Data Asset tracker, Subject Access Requests, task reminders and full audit trail.

Flexible Sign In Options

With single sign-on (SAML or LDAP), multi-factor authentication (MFA) and IP white-listing, your IT infrastructure requirements are met.

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