Empowering Successful UK Businesses to Save Time & Money

Streamline Your Expense Processing & Reimbursement

MyExpenses

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Automate Your Business Travel Expense Tracking & Reporting Whilst Saving Time & Money

Managing Business Expenses Has Never Been Easier

  • Automatic tax calculation maximising your reclaimable VAT.
  • Single click approvals.
  • Advanced workflow that can be defined to fit your business.
  • Integration with your finance software.
MyExpenses desktop and mobile
Capture business travel expenses on the go
  • Handle expenses on the go using mobile phone and tablet receipt uploading.
  • Benefit from easy self-service and get reimbursed correctly.
  • Automatically read receipts with OCR technology enabling easier claim creation.
  • Photograph receipts and create claims lines on the go.
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"Since adopting MyExpenses we have saved considerable time and space.

The staff are always helpful and to anyone considering a purchase like this, I would say go for it."

The Only Tool You'll Ever Need to Manage Your Employee Expenses

OCR Technology

Automatically reading your receipt data.

Digital receipts and emails can be sent directly to MyExpenses.

Credit Cards

Automatic claims from your cards.

Our intelligent card matching automatically matches receipts against your card statement for quick, easy, and accurate expense reports.

All major credit cards and online banking vendors supported..

Data Security

Single sign-on (SSO) and Multi Factor Authentication (MFA) provides secure access to your data.

UK hosted and encrypted to the highest security standards.

Finance Integration

Save time and remove errors with easy transfer of claim and payment information to your finance systems.

We support all major finance, ERP, SEPA and BACS formats.

Advances & Petty Cash

Account fully for advances in any currency, tracking receipted claims and unused balances.

Report Building

Achieve total transparency with real-time, custom reporting.

Create your own reports with our flexible custom reporting tool.

Speedy Approvals

Defining the flow of approvals can be as simple or complex as you need, creating and customising rules at any time. With a single click, managers can approve claims with confidence.

Mileage Tracking

Reduce over-claims and mistakes with GPS mileage tracking.

Your mileage policy and rates can be configured to ensure accurate claims every time.

Flexible Approval Workflow

Manage staff expense approval flow to fit your business, with rules as simple or as complex as you need.

Enforce Company Policy

Manage expenses within defined limits, with out-of-policy warnings, duplicate warnings, duplicate alerts and help prevent suspicious claims.

Flexible Reporting

Report staff expenditure with a range of options providing you with the tools to track and report on your KPIs.

UK Data Centre

With 100% office hours up-time, all services and information are securely provided from two co-located sites in the UK.

GDPR Compliance

Tools to help prepare and comply with GDPR responsibilities, including Policy Builder, Data Asset tracker, Subject Access Requests, task reminders and full audit trail.

Flexible Sign In Options

With single sign-on (SAML or LDAP), two factor authentication and IP whitelisting, your IT infrastructure requirements are met.

Digitial Receipts

Lost or torn receipts are a thing of the past, capture them on the move. Maximise your VAT reclaim and prevent wasted time chasing claimants.

Accurate Mileage

Ensure mileage claims are accurate and within company policy using GPS or postcode journey entry.

Speedy Approvals

Send your expense claim for approval in seconds. With a single click, managers can approve claims with confidence.

Maximise VAT Reclaim

Automatic calculation of VAT or sales tax by expense type ensures reclaim for expenditure, such as entertainment or mileage, is maximised.

Integration to Your Finance System

Effortless integration with the most popular finance, payroll and ERP systems, with custom options available.

HMRC Compliance

Full HMRC compliance with quarterly fuel rates and P11d reporting, you can be assured that complex regulations are adhered to automatically.

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